Registrar

Academic Leave is temporary study relieve from the obligation to follow academic activities. Students are allowed to submit academic leave request if they have carried out the study continuously at least for 2 semester. During study period, students have the opportunity to get maximum leave for 4 semesters which are attainable in odd, even, acceleration semester. 1 academic leave will last at least 1 semester and the longest 3 semesters.

Permohonan cuti akademik harus disetujui oleh ketua program studi dan dekan fakultas, kemudian diteruskan kepada direktur Administrasi Akademik dengan batas waktu sesuai Kalender Akademik (SK Senat No. 015/SK-Senat/UPH/V/2016 pasal 41).

- Changing major allowed once only during the study.
- Changing major conducted in Odd or Even Semester of the first Academic Year on the study period or no later than at the beginning of the odd semester in the second Academic Year, fit with the dateline changing major specified in the academic calendar.
- The study period is 7 (seven) years for the transferred student, calculated since sit in the old study program.
- Credit transfer from the courses relocated to the origin is carried out by the applicable Operational Curriculum courses transfer.
- Submission of credit transfer required by the provider of the program of study transferred at the latest at the end of the fourth week of lecturer of courses that transferred can not be transferred must be soon deleted.
- The fee of transferring the courses following the applicable provision.
- Tuitions fees for transferred students have applied the provision in the academic year when changing major done.
- When admission fees (SPP) is higher than the original study program, students are required to pay the difference (It is calculated when the student registered in the old major and registered in the new major).
- When new SPP is lower than the old study program so that the different cost of SPP will not be refunded.
- The procedures of changing major do not apply for Double Degree Student to a single degree; Early Drop Out student from Universitas Pelita Harapan

(SKR No. 179/SKR-UPH/XII/2016)

Factors which cause a student counted as drop out are:

- exceed the limit period of study;
- unable to finish at least 40 finished course credits and GPA less than 2,00 at the end of semester 5;
- in academic suspension.

Rector may issue drop out decision letter on suggestion of faculty dean.

Students who are academically dormant for more than 1 semester are those who fail to fulfil the financial obligations for more than 1 semester. The dormant students shall receive notification letter stipulating the financial obligation which must be fulfilled within the specified time limit (1 month).

Should the students wish to be active again following the notification letter being given, the students must pay the financial obligation within the time limit specified in the notification letter (1 month). However, provided there is no response and payment, consequently, UPH shall issue the drop out letter and declare the students are dropped out from UPH.

Students who are late to pay financial obligations within the time limit set in the academic calendar must fill the statement form of late payment. The form must render the students’ statement to pay the financial obligation on time in the next semester and willingness to get academic sanction.

Following the completion of Statement Letter and payment, it can be processed if the payment later than the end of the fourth week of the semester (courses will be input by Registrar’s Office) and students are permitted to follow the courses. Should the students be late to pay the tuition fee for 2 consecutive semesters, Academic leave will be imposed as an academic sanction.

Course credit in one semester determined as follows:

1. In the odd semester and even semester students can take 20 course credits;
2. Begin from second academic year and next academic year, in the odd semester and even semester students who get GPA and GPS less than 3 can take 24 credit courses.
3. Begin from second academic year and next academic year, in the odd semester and even semester students who get GPA or GPS less than 2, students can take only 12 credit courses.
4. GPS on point a.2 and a.3 is GPS at the end of even semester the academic year before;
5. GPA on point 2 and 3 is GPA at the end of the semester (n-2);
6. On each acceleration semester held among even semester and odd semester, students can take 9 course credits.
7. The name, the number, and the credit of the subjects in a higher semester which can be taken in advance by students as mentioned in point 2 are determined by the study program with pedagogic consideration and based on the availability of the subjects offered in the related semester.
8. As mentioned in point 2, students who intend to enrol the additional subjects must propose an application to the Chief of the study program through the academic advisor according to the time specified by Pelita Harapan University.
9. The name, the number, and the credit of the subjects taken by students as mentioned in point 3.

(SK Senat No.015/SK-Senat-UPH/V/2016)

Student study card contains courses taking in each semester which has been standardized/packed based on Operational Curriculum of the study program.

Student study card will be sent to student’s email and student personally print it. Student study card is brought and used as a requirement to sit in examination (mid or final semester examination). Each student will receive an email as follows:

a. email account format of students batch of 2015: s@student.uph.edu example: s00000001234@student.uph.edu (note: with small letter of “s”)
b. email account format of students batch of >2016 the first letter of the name, last letter of the name, 5 last number of student number Student Name: I Putu Rama Adiguna Sumerta, NPM 01011170146 example: is70146@student.uph.edu (note: with small letter of “is”)
c. Format of email account password of students batch of 2015 is students’ date of birth: Example: 28021995

Student study card can be printed and used to sit in examinations by students following:

a. payment of tuition fee of ongoing semester;
b. completion of all academic administration requirements (Re-registration documents);

Students who have yet to receive student study card should contact Registrar’s Office to be processed.

Study Report Card is a report of student study report comprising academic score result. Each student can view study report in each semester by accessing OPCS system using the given account (user id and password.

Study Report Card will also be sent to students’ parents periodically or every end of the semester following score calculation. Each parent will receive an email as follows:

- email account format of parent batch of 2013-2015: s@parent.uph.edu example: s00000001234@parent.uph.edu (note: with small letter of “s”)
- email account format of parent batch of >2016 the first letter of the name, last letter of the name, 5 last number of student number Student Name: I Putu Rama Adiguna Sumerta, NIM 01011170146 example: is70146@parent.uph.edu (note: with small letter of “is”)
- Format of email account password is students’ date of birth: Example: 28021995